1. Plan
Build the Starting Plan
- AI-generated prep checklist
- AI-generated run sheet
- Team roles & responsibilities
- Sponsors, deadlines & owners
✦ AI-Powered Event Operations Platform
Run better events.
Know what isn't ready yet.
Plan, register, manage and run events from one connected workspace — with AI-generated run sheets and prep tasks, real-time readiness checks, check-in, CRM and team follow-up built in.
Most event platforms stop at registration. ExpoMate helps organisers prepare for the event itself — coordinating people, tasks, sponsors and the day-of schedule while highlighting risks before they become problems.
AI starting planGenerate a run sheet and prep checklist
Readiness checksSee specific risks before event day
One connected flowPlan, run, capture and follow up
Designed for
Corporate Events
Business Chambers
Industry Groups
Training Providers
Associations
Community Organisations
One connected workflow for the entire event
Plan the work, open registration, run the day, capture opportunities and keep the follow-up moving.
2. Register
Publish & Fill the Room
- Event landing pages
- Configurable registration forms
- Ticket types & Stripe payments
- Invitations, lineup & sponsors
3. Run
Operate Event Day
- Standard & Express check-in
- Live mobile attendee board
- Automatic run-sheet status
- Clear staff roles & PIN access
4. Capture & Follow Up
Turn Attendance into Action
- Digital cards & lead capture
- AI business-card scanning
- Registrations sync to CRM
- Pipeline stages & ownership
5. Improve
See What Worked
- Event & CRM dashboard
- Registrations and attendance
- Lead activity & ownership
- Operational visibility by event
✦ AI built into the workflow
AI that helps you see what you might miss.
ExpoMate does not add another generic chat window. It uses your real event data — tasks, attendees, staffing, tickets and sponsor assets — to generate a useful starting plan and surface specific operational risks.
Most platforms help people register.
ExpoMate helps organisers know they are ready.
Event Readiness
Sydney Business Forum
82%
Mostly ready
Check-in staffing is low1 check-in person assigned for 150 expected attendees.
View Team →
Sponsor assets are incomplete3 sponsors added, but no logos have been uploaded.
View Sponsors →
78%Tasks complete
ReadyRun sheet
150Expected guests
How ExpoMate Works
A single operational flow — from the first planning decision to the final follow-up.
PlanGenerate a starting run sheet and prep checklist.
RegisterCollect registrations, ticket sales and attendee details.
Run EventCoordinate staff, check-in and the day-of timeline.
Capture LeadsScan contacts and exchange digital details.
Follow UpSync to CRM, assign ownership and move opportunities forward.
More than registration software
Traditional event tools are designed mainly to publish events and collect registrations. ExpoMate connects those functions to the operational work required to deliver the event successfully.
| Capability | Typical registration platform | ExpoMate |
|---|---|---|
| Event pages & registration | ✓ | ✓ |
| Ticketing & payments | ✓ | ✓ |
| QR check-in | Varies | ✓ |
| Team roles & task ownership | — | ✓ |
| Prep checklist & run sheet | — | ✓ |
| AI-generated starting plan | — | ✓ |
| Live readiness score & risk checks | — | ✓ |
| Connected CRM & lead ownership | — | ✓ |
Registration gets people through the door. ExpoMate helps you run everything around it.
Why event teams choose ExpoMate
AI Where It Is UsefulGenerate the first plan inside the workflow instead of starting from a blank spreadsheet.
Know What Is Not ReadyAutomatically surface missing assets, staffing gaps and incomplete preparation.
Clear Team OwnershipGive every event responsibility and every sales lead a visible owner.
Registration to CRMKeep attendees, captured contacts and follow-up activity connected from the start.
Simple pricing for better-run events
Choose registration and check-in for a single event, or upgrade to AI-powered event operations. Founding customers can use the launch code below for 100% off.
Free
$0
up to 50 attendees
For getting started — try registration and check-in on a small event, no cost, no time limit.
- Event landing page
- Registration forms
- QR check-in
- Up to 50 attendees
Event
$199
per event
For organisers who need registration, attendee management and reliable event-day check-in.
- Event landing page
- Registration forms
- Ticket types & payments
- QR check-in
- Attendee management
- CRM & communications
MOST POPULAR
Event+
$399
per event
Everything in Event, plus AI-powered planning and operations for the whole event.
- Everything in Event
- AI-generated event plan
- Run sheet
- Prep tasks & ownership
- Sponsor management
- Team roles & coordination
- Readiness Score & risk checks
Enterprise
Custom
for multi-event organisations
For associations, chambers, training providers and organisations running recurring or larger event programs.
- Multi-event programs
- Multiple teams and organisers
- Custom onboarding
- Advanced permissions
- Priority support
- Custom integrations
Paid ticket sales carry a platform fee (currently 2.2%), taken automatically at checkout. Stripe, our payment processor, separately charges its own processing fee (typically 1.75% + 30¢ for Australian cards, higher for international cards) — this is on top of the platform fee, not included in it. Free ticket registrations have no fees at all.
Founding Customer Offer
Use code FOUNDING100 for 100% off
Get started at no cost while we onboard our first group of event organisers. Limited-time offer. Standard plan pricing is shown above.
FOUNDING100